Why Participate in the Marketplace?
Federal Agency (A-11) Planned Geospatial Investment Reporting
What are the Steps for Reporting A-11 Planned Investments
Specific A-11 Marketplace Reporting Changes for Federal Agencies by Fiscal Year
How does the Marketplace work?
How do I search for a specific agency’s records and specific FY records?
How do I update or change the investment status or remove records that have changed?
How do I create and register a metadata record in the Geospatial Platform?
Use the Marketplace to find opportunities to collaborate on data investments. Federal agencies are required to both search the Marketplace prior to investing in new data acquisition or development activities, and register records for their own planned data acquisition or development activities. Non- federal agencies and partners including state, local, and tribal government can utilize the Marketplace to find opportunities to partner with federal agencies, and register a record through Data.gov to advertise their own planned geospatial data investments for federal and other non-federal agencies to find.
The U.S. Office of Management and Budget (OMB) provides annual guidance to Federal agencies on budget reporting through the release of Circular No. A-11, Preparation, Submission, and Execution of the Budget. A-11 directs federal agencies that meet the investment threshold for a given Fiscal Year (FY) to report planned geospatial investments through the GeoPlatform Marketplace. Requirements for registering planned geospatial investments, along with instructions for updating and removing previous years’ records whose status have changed are provided below. Note: agency records must be tagged according to these directions and registered (submitted) through Data.gov to be discoverable in the Geospatial Platform Marketplace.
Each year when reporting, agencies shall:
NOTE: OMB Circular A-11 provides official budget reporting direction. This document provides implementation information to Federal agencies on how to comply with the “Requirements for Reporting Geospatial Investments in the Geospatial Platform” section of the A-11.
(OMB A-11 Geospatial Data Reporting Instructions (Page 3, Section 25) https://www.whitehouse.gov/sites/whitehouse.gov/files/omb/assets/a11_current_year/s25.pdf)
REQUIREMENTS FOR REPORTING GEOSPATIAL INVESTMENTS IN THE GEOSPATIAL PLATFORM AND GEOSPATIAL DATA COSTS THROUGH CPIC
Table of Contents
- Why am I reporting planned investments in geospatial data acquisition and production?
- How do I know if my agency has information to report and register at the Geospatial Platform?
- When does information need to be registered at the Geospatial Platform?
- How does my agency report?
OMB Contact: Margaret Graves
1. Why am I reporting planned investments in geospatial data acquisition and production?
The President’s Management Agenda (PMA) focuses on Data, Accountability and Transparency as one of three key drivers of transformation. Strategy 1 of this driver (Enterprise Data Governance) calls for development of an enterprise data governance strategy and identifies the Federal Geographic Data Committee (FGDC) portfolio management process as a model approach for enterprise data governance. The PMA also references Platforms as a crosscutting driver of change. Effective management of geospatial data, utilizing the Geospatial Platform, will be a key component of developing and implementing the Federal Data Strategy described in the PMA.
Federal Departments/Agencies (agencies) manage a portfolio of National Geospatial Data Assets as designated by the FGDC, consisting of geospatial datasets grouped into data themes. To avoid duplication in the creation and acquisition of geospatial data, agencies shall not expend funds to acquire or produce geospatial data if an existing source for that data is available and meets mission requirements. The Geospatial Platform (www.geoplatform.gov) includes a Geospatial Marketplace that provides a means to collaborate on planned investments.
Before expending funds to collect or produce new geospatial data, each agency shall:
- search all sources, including Data.gov, to determine if existing Federal, State, local or private sector data meets agency requirements; and,
- search the Geospatial Marketplace on the Geospatial Platform to determine if another organization also has plans to acquire or produce geospatial data that will meet the agency’s requirements. In this case, the agency shall contact the organization and develop a plan to coordinate or partner with the other office(s) as appropriate and feasible.
2. How do I know if my agency has information to report and register at the Geospatial Platform?
An agency that invests an aggregate of $100,000 or more on all their investments in National Geospatial Data Assets (NGDAs), including data acquisition and production, must report each of their planned geospatial data acquisition or production investments by creating and registering a metadata record in the Geospatial Platform.
The current list of National Geospatial Data Assets is available at: http://www.fgdc.gov/ngda-reports/NGDA_Datasets.html. The Themes of the National Geospatial Data Asset portfolio include the following: Address, Biodiversity and Ecosystems; Cadastre; Climate and Weather; Cultural Resources; Elevation; Geodetic Control; Geology; Governmental Units, and Administrative and Statistical Boundaries; Imagery; Land Use-Land Cover; Real Property; Soils; Transportation; Utilities; Water – Inland; and Water – Oceans and Coasts. More detailed information on the NGDA Themes can be found at: https://www.fgdc.gov/initiatives/portfolio-management/themes
This reporting on planned geospatial data acquisitions or production should be in alignment with the OMB Circular A-16 Supplemental Guidance (2010) and the NGDA Data Themes (2013).
3. When does information need to be registered at the Geospatial Platform?
All required information is to be registered in the Geospatial Platform within 90 days after the enactment of an agency’s annual appropriations bill and updated as needed throughout the year.
4. How does my agency report?
Agencies are to report on budgeted geospatial data investments for the current year by registering their planned geospatial data acquisitions and production investments in the Geospatial Marketplace on the Geospatial Platform. To facilitate this reporting, users will find NGDA planned investment reporting guidance available at the Geospatial Marketplace at: https://ckan.geoplatform.gov/?progress=planned&h=Marketplace. Technical support is available from the GeoPlatform help desk at https://www.geoplatform.gov/help/.
FY 2019 – Same as FY 2018 and update the Theme Keyword to: “FY2019 A-11 Planned Investment”
For FY2018, an agency that invests in the aggregate of $100,000 or more on all their investments in National Geospatial Data Assets (NGDAs), including data acquisition and production, must report each of their planned data acquisition or production investments by creating and registering a metadata record with the Geospatial Platform. (paraphrased)
- Review FY 2018 Circular A-11 Geospatial Reporting.
- Agencies are to begin the process by updating and/or removing previous planned investment records from the Geospatial Platform Marketplace.
- As required by all Marketplace searchable records, metadata must contain elements (fields) and values of: Dataset Type = “geospatial” and Status = “planned”
- For FY 2018 – add to the submitted metadata records the fiscal year specific Theme Keyword of “FY2018 A-11 Planned Investment”. This will enable the records to be filtered by this value. NOTE: only federal agencies should use this tag.
The Geospatial Platform Marketplace utilizes the same search application used for general data searches in GeoPlatform. Agencies are required to register their geospatial datasets with Data.gov as part of the Open Data policy. They do this by creating geospatial data metadata records, and submitting them to Data.gov through their agency and department specific processes. These metadata records contain descriptive fields (elements), such as “Status”, and values or “tags” such as “Planned”. These are indexed and searchable through Data.gov. Refer to your specific agency’s policies and procedures for more details.
As with the general search, the Marketplace provides many search filters that users can apply to make results more specific. Down the left-hand column is a series of boxes that contain values extracted from the metadata that can be used to filter searches. The Marketplace is intended to facilitate the advertisement of planned investments for the acquisition and production of geospatial data and to find potential partners for investment and collaboration to minimize duplicative investments.
The Marketplace automatically applies search filters to the Data.gov records to present only the geospatial metadata records that have been specifically tagged with the values of Dataset Type = “geospatial” and Status = “planned”. Users can then change the filters being used.
Additionally, starting with the FY 2018 A-11 reporting, users will be able to filter on the Theme Keyword Value associated with the FY in which the investment has been planned (e.g. for FY 2018, Theme Keyword = “FY2018 A-11 Planned Investment”). This will only work if agencies correctly add this value as a Theme Keyword in the metadata file and only applies to federal agencies.
To search for a specific fiscal year’s A-11 planned investment record:
- Within the Marketplace, scroll down the left-hand column to the “Tags” selection box and click the “show all” button.
- Scroll down the expanded list and click on the “FY2018 A-11 Planned Investment” tag to get only the FY2018 investments, or “FY2019 A-11 Planned Investment” for FY 2019 investments, etc.
These actions: 1) add and apply the FY year tag filter, 2) add the tag to the “Selected Facets” box higher up the left-hand column, and 3) result in presenting only those “geospatial”, “planned”, “FY2018 A-11 Planned Investment” tagged records in the dataset list on the page.
To search for a specific agency’s records:
- Within the Marketplace, scroll down the left-hand column to the “Organizations” selection box and click the “show all” button.
- Scroll down the expanded list and click on the agency’s name.
These actions: 1) add and apply the agency’s “Organizations” tag as a filter, 2) add the tag to the “Selected Facets” box higher up the left-hand column, and 3) result in presenting only those “geospatial” and “planned”, tagged records from that organization in the dataset list on the page.
All other facet filters and combinations of facets are applied in this same manner. Facets can be removed by clicking the red “x” to the right of the facet in the “Selected Facets” box. Reset the Marketplace to its original “geospatial” and “planned” investments status by removing all added facets except those two, or reload the original Marketplace page.
Use the faceted search options to find an agency’s records.
- Update all previous years’ planned investment records whose status has changed. The managing agency should modify the source metadata record’s Status field from “Planned” to “In Work” or “Complete” (and make any other changes), then resubmit the record through their Data.gov submission process. With the Status no longer = “planned”, the updated record will not show up in the Marketplace “planned” investment searches but will be available for broader user searches.
- Remove records that are no longer “planned” investments. The managing agency should remove the metadata records for data that were not acquired or produced from their next submission to Data.gov so it will no longer be a searchable registered record. This might occur due to changes in projected data needs, funding changes, or data unavailability.
- For data acquisition or development that is a continuation from the previous year’s efforts, the metadata record should be updated to reflect the planned areas for investment for the current FY (Specific A-11 Marketplace Reporting Changes for Federal Agencies by Fiscal Year). Data made available from previous years’ investments should have their own metadata record(s) reflecting their updated status and other parameters instead of being a “planned” investment record.
Agencies are required to register their geospatial datasets with Data.gov as part of the Open Data policy. They do this by creating geospatial data metadata records, and submitting them to Data.gov through their agency and department specific processes. These records contain descriptive fields (elements), such as “Status”, and associated values or “tags” such as “Planned”. These are indexed and searchable through Data.gov. Refer to your specific agency’s policies and procedures for more details.